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Accreditation & Certification

The Office of Professional Development and Educational Scholarship is responsible for overseeing the development and implementation of all CME/CHE activities, whether live or web-based, that are approved for credits related to the College of Family Physicians of Canada (CFPC) and the Royal College of Physicians and Surgeons of Canada (RCPSC). One of the critical functions of this office is ensuring that programs meet the educational and ethical requirements of our accreditors who grant us the right to award study credits to those who attend programs. The staff at Continuing Professional Development is knowledgeable about the required educational, financial and logistical processes required for development of CME/CHE activities.

The CPD Office offers two service models for accreditation of CME/CHE activities:

Model 1: Co-development of program, with accreditation / certification services

The Office of Professional Development and Educational Scholarship co-develops programming in full partnership with various entities from the beginning to the end of the program planning process, which ends in an evaluation. Accreditation / certification services are included in this model. As a part of this partnership, conferencing support may be extended. Administrative support is not available on a separate or stand-alone basis.

Model 2: Accreditation / certification services only

The Office of Professional Development and Educational Scholarship is an accreditation and certification granting entity and the services for this process may be purchased on a stand-alone basis.

If you wish to pursue the development of an accredited CME/CHE program, please contact us.

 The conference or program committee must have: 

  • a Queen’s faculty member with an active appointment.
  • be responsible for all aspects of the continuing professional development program from developing the program through to implementation and evaluation.
  • ensure that the Director and/or Chair of the sponsoring department provides input on the academic and financial aspects (liability) for the program early on in the planning process.
  • ensure that the event complies with the national standard for Support of accredited CPD activities

The program must be one of:

  • A group learning continuing education activity, such as a conference, longitudinal program, workshop, seminar, or a web-based program with healthcare providers as the primary stakeholders
  • A simulation-based learning program for healthcare providers
  • A self-assessment program for healthcare providers

The accreditation form is completed through an online form (Qualtrics), which will be emailed to you when you contact either of our Continuing Professional Development (cpd.che@queensu.ca) or Faculty Development (fac.dev@queensu.ca) teams. You will need to submit these appendices in a final file upload in a compressed folder.

 

Program and Speaker Disclosures

Before we can accredit the file, we will require the Conflict of Interest Disclosure forms for all program speakers and planning committee members to be submitted with the accreditation application package. 

Fillable PDF COI for Royal College and CFPC

 Word COI for Royal College and CFPC 

  • You will need to submit all of them compiled as one PDF document containing all the disclosures in one file (AppendixA_Disclosures_ProgramName) as part of a compressed file folder.
  • Consider Adobe Pro or an online service like https://smallpdf.com/merge-pdf to compile and merge the speaker and planning committee disclosure forms into one file containing them all for submission.
  • The program planning as a whole will make their disclosures on a slide
  • Each speaker will need to have a slide with their disclosures in their presentation, please consult with our handy guide which is useful for speakers in programs targeting CFPC and Royal College audiences.

 Speaker Letter Template

 

Needs Assessment: A needs assessment representing all professionals within the primary target audience has been performed.

  • This should include surveys, interviews, journal articles, systematic reviews or other research syntheses, clinical data, or another source of trustworthy evidence suggesting that the program addresses an ongoing or new learning need.
  • A needs assessment should combines two or more of the above into a coherent assessment of needs
  • You will upload a description of this needs assessment in the process of applying for accreditation (AppendixB_NeedsAssessment_ProgramName) as part of a compressed file folder.

 

 Goals and Objectives: Learning objectives have been defined according to the learning needs of participants and are compliant with the suggested active and definable vocabulary

  • You will need to have compliant learning objectives for each session within the program as well as learning objectives for the program as a whole
  • Certain verbs are better suited to effective learning objectives than others as they are more easily defined and understood. Two resources to consider for writing compliant and effective: Royal College and College of Family Physicians of Canada learning objectives.

 

 Planning Committee: The planning committee is representative of the target audience.

  • At a minimum there must be two members on a program planning committee
  • The chair of the planning committee is either accountable to the head of a department or is the head of a department in an eligible physician organization

 

 Interactivity: A minimum 25% of the program time is composed of interactive learning elements.

  1. You should highlight on your submitted program agenda which sections are interactive (AppendixC_Agenda_ProgramName) as part of a compressed file folder.
  2. Interactivity includes questions and answer sessions, group work, gamification elements, and other forms of learning reinforcement

  

Budget Summary: Program directors must clarify the following on the submitted budget, which you can submit as (AppendixD_Budget_ProgramName):

  • Under “Income”, please list commercial and non-commercial funding as well as any income from registration. All names of commercial and non-commercial sources must be listed.

 

Evaluation: Participants must have an opportunity to evaluate the event. Specifically, can they evaluate satisfaction, knowledge change, practice change, and/or health care outcomes? You are obligated to conduct a post-program evaluation and include a copy of the evaluation questions as part of the accreditation process (AppendixE_Evaluation_ProgramName)

  • There are three mandatory questions that must be included on the post-program survey
    1. This program enhanced my knowledge (Strongly Agree, Neutral…Strongly Disagree)
    2. Please indicate which of the CanMEDS-FM / CanMEDS roles you felt were addressed during this educational activity (Collaborator, Communicator, Family Medicine Expert/Medical Expert, Health Advocate, Leader, Professional, Scholar)
    3. Did you perceive any degree of bias in any of the program? (No, Yes – Please Identify:_____)

 

Other Helpful Tools:

Writing Learning Objectives:

Needs Assessment Guide:

 

Initiating the Application Process:

 

If you have not submitted an accreditation application before please consult with this guide for ease of reference. You will want to review the documentation content below before starting the application.

When you’ve familiarized yourself with the documentation you’ll be needing, please choose from one of the below application forms and you’ll be able to submit the form.

 

 

Timeline for Submission:

The application must be submitted at least 6 weeks prior to the start date of the program to avoid late fees. No applications will be accepted after 10 working days prior to the start date. Early applications are encouraged as it will allow for greater time to promote the accreditation status of the program and available credits.

 

Submitting the application form

Finalizing: We recommend that program directors review their applications prior to uploading the compressed folder of attachments and submitting the survey.

 

Documentation:

At the end of the application, you must upload the following documentation from your files (please do not send the following documentation by email):

  1. All Disclosure forms from planning committee members and all speakers (AppendixA_Disclosures_ProgramName)
  2. Needs Assessment Summary (AppendixA_Agenda_ProgramName): This could be provided in a document summarizing participants’ feedback from a previous offering of the event, summary of a survey, planning committee meeting minutes, and a list of the published articles that support your study.
  3. Agenda (AppendixC_Agenda_ProgramName):As per The College of Family Physicians of Canada (CFPC) and The Royal College of Physicians & Surgeons of Canada’s (RCPSC) criterion on interactivity, please state or identify on the agenda:
    • mode of interactivity, such as Q & A, panel discussions, small groups, live demonstrations, and/or i-clickers;
    • duration per presentation. It is strongly recommended that each didactic presentation includes a minimum 25% interactivity by any of the afore-mentioned modes. It is important that the registrants, and not only the presenters, are aware of the interactivity in the program.
  4. Budget Summary: Program directors must clarify the following on the submitted budget (AppendixD_Budget_ProgramName):):
    • Under “Income”, please list commercial and non-commercial funding as well as any income from registration. Names of commercial and non-commercial sources must be listed.
  5. Evaluation Form (AppendixE_Evaluation_ProgramName): We strongly recommend including the following two questions:
    • This program enhanced my knowledge (Strongly Agree, Neutral…Strongly Disagree)
    • Please indicate which of the CanMEDS-FM / CanMEDS roles you felt were addressed during this educational activity (Collaborator, Communicator, Family Medicine Expert/Medical Expert, Health Advocate, Leader, Professional, Scholar)
    • Did you perceive any degree of bias in any of the program? (No, Yes – Please Identify:_____)

 

Review Process

  • The reviewing committee is comprised of the Associate Dean CPD, the CPD Director and their delegates.
  • Two of which will review and consolidate feedback before it is sent back to you with either necessary revisions or approval of the accreditation application.
  • The approval email will give you the language that you will need for creating your own certificates and for advertising your accredited or certified program

Length of Review:

  • There are no deadlines or fixed dates by which reviews are completed.
  • An individual review averages about two weeks in length.
  • If there are many revisions this lengthens the process of approval
  • There is no guarantee that the review and approval may be finalized on time if the application is unreasonably close to the start date of the event.

 

Approval and Reporting on Status of Applications:

The CPD Program Assistant (cpd.che@queensu.ca) or Faculty Development Program Assistant (fac.dev@queensu.ca) acts as a facilitator and liaison between the program director and the reviewers. The respective program assistant will:

  • contact you if there are questions or missing documentation.
  • email you with the official summary of the comments.
  • It is kindly expected that you respond to this correspondence with revised documentation and appendices through the application revision link.

 

Post Program Requirements

Program directors are required to submit the following within a month after the conclusion of the program:

  • Complete list of registrants in Microsoft Excel (Names and Emails side-by-side in the columns)
  • Summary of the evaluation forms
  • Application renewal is contingent upon the submission of post-event requirements.

 

Renewal of Applications for Accreditation

It is the responsibility of the program director (or delegate) to request CPD for an application for renewal. Renewal is possible if the program is run on an annual basis. Please contact CPD (cpd.che@queensu.ca) or FD (fac.dev@queensu.ca) for renewal of this event a minimum 6 weeks ahead of the start date of the next program.

For information on how to claim credits or credit requirements please visit the following links to your respective college below. 

  

The College of Family Physicians of Canada

Mainpro+

Note: The College of Family Physicians of Canada launched the new MAINPRO+® on June 27, 2016. For more information, please click here.

  

The Royal College of Physicians and Surgeons of Canada

Maintenance of Certification 

Note: Beginning with new (or next) MOC cycles starting on or after January 1, 2014, all Fellows and MOC Program participants will be required to complete a minimum of 25 credits in each section of the MOC Program during their new 5-year MOC cycle. The annual minimum of 40 credits and a cycle overall minimum of 400 credits are still applicable. For additional information, please click here.