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Our Safe Return to Campus

Looking forward to our safe return to campus

April 29, 2022

Health and Safety Requirements for Summer Term Courses - April 20, 2022

University highlights requirements and recommendations ahead of next term. Read the update » | View all updates »

April 14, 2022

Queen's to extend on-campus masking requirement to the end of May 2022 - April 14, 2022

University also encourages mask wearing off-campus in crowded indoor settings. Read the update » | View all updates »

Information for Faculty & Staff

Mandatory Vaccination Policy

Proof of vaccination is required until further notice, for:

  • All students, staff, and faculty in workplaces, including hospitals, where patient care is provided
  • All students, staff and faculty who provide or supervise the provision of care as part of their work duties or educational requirements

Managers are responsible for confirming that employees attending campus and using university facilities are permitted to do so. To date, this has involved ensuring employees complete the self-assessment form through the SeQure App and confirming that such employees have received a “Green” badge. With the introduction of mandatory vaccinations, managers must also ensure employees have completed the vaccination status declaration form, and that they are permitted to attend campus and university facilities. This means that managers must ensure employees are approved based on both their vaccination status declaration form and their SeQure App self-assessment.

To support managers with this process, Human Resources has launched the Employee Campus Clearance Dashboard. Managers can log in to the dashboard, enabling them to confirm that employees who report to them are permitted to be on campus and use university facilities. The dashboard will indicate if an employee is approved for campus, approved for campus with additional procedures, not approved for campus, or if they have not completed their declaration form.

More information about the dashboard is available on the Human Resources website. Managers are expected to check the dashboard daily to ensure employees on campus are following all health and safety protocols in place, including completion and submission of their vaccination status declaration form, and completing the daily SeQure App self-assessment.

Daily Active Screening

Until May 1, 2022, all QHS faculty, staff, students, and visitors must download the university’s SeQure App and complete a short COVID-19 assessment questionnaire before coming to campus buildings. The app will advise whether you can proceed with your visit. This app questionnaire should be completed before any trips to indoor campus spaces.

Managers can view if direct reports have complete the daily screening by login into PowerBI here.

After May 1, the SeQure app daily screening will no longer need to be completed before attending in-person university activities.

 

Meeting and Events Protocol

Guidelines as they apply to meetings and events at the university can be found here.

Masks (until end of May 2022)

Until the end of May 2022, all students, staff, faculty, and visitors are required to wear an ASTM F2100 Level 2 medical-grade mask indoors on campus including research labs and in clinical settings. Masks will be provided by the faculty to staff and faculty on an as-needed basis.

  • Research labs in Botterell Hall and Richardson Labs can request their supply of masks from Xiaohu Yan: yanx@queensu.ca  (x78265) 
  • All other areas requiring a supply please contact  Christine Irving:  christine.irving@queensu.ca 

 

FHS Safety Plans

All administrative units are required to complete a safety plan.  Please note these plans do not apply to teaching or research space.

Directions: Preparation, Approval and Submission of Safety Plans

  1. Prepare Your Plan

Use the word document template to prepare your unit’s draft safety plan in collaboration with your team

  1. Submit draft for FHS approval

Submit your unit’s draft safety plan to Christine Irving (Christine.irving@queensu.ca).. Please allow 48 hours for review and approval.

  1. Submit approved safety plan online (“Step 2”)
  1. Enter your approved plan into the online template - “Step 2 (Mandatory): Submit Online”
  2. In the Additional Recipient (Optional) section of the online form add

Name: Christine Irving

Role: Director of Operations, FHS
Email: Christine.irving@queensu.ca

Health & Safety Inspections and Reporting

Managers should ensure that any weekly, monthly or annual Health and Safety inspections and reporting that may have been missed due to the pandemic be completed in a timely manner.

Travel Policy

International Travel  

Staff and faculty travelling internationally are required to follow the Government of Canada’s directives for mandatory quarantine.  The university’s policy on international travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.

Public health requirements regarding travel, testing and isolation may continue to change. International travel has the potential to prevent you from participating in work. Currently, you must be prepared for the need to isolate on return from international travel while awaiting PCR results, and for the potential need to quarantine. If you choose to travel internationally, you must be prepared for a possible need to isolate on return. It is your responsibility to ensure that you can conduct your work as expected and make travel decisions accordingly. 

Domestic Travel  

The university’s policy on domestic travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.  

HR Resources

Human Resources has developed tools and resources to assist you and your team during the Return to Campus transition period. These resources are available on the HR website.

The following resources below will be particularly helpful for managers as they develop their Return to Campus plans:

Guide to Gradual Return to Campus

The guide to gradual return to campus and the associated decision tree are designed to assist leaders in developing a gradual return to campus plan for employees through effective preparation for both the workforce and the workplace.

Learning and Development Sessions

Asynchronous virtual learnings sessions have been developed to support managers through the return to campus transition. The first session, Change Management is live and should be complete by managers prior to the other sessions.

In the fall, the focus will turn to the support of individual teams as they return to campus.  Online workshops (in-person when allowed) will be offered and can be scheduled directly with the Organizational Development and Learning team.

Remote Work Arrangements

As a manager, you may be approached by your employees about the possibility of a remote work arrangement. Remote work arrangements are supported by the University, where operationally feasible.

We encourage you to review the Remote Work Arrangements resources including the:

  • Guide to Approval and Implementation of a Remote Work Arrangement.
  • Remote Work Arrangement Procedure.
  • Remote Work Arrangement Checklist for Managers.
  • Return to Campus Decision Tree.

These resources detail the important steps to take should an employee request a remote work arrangement.

FHS RWA Approval Process

Remote Work arrangements require the approval of the manager, department head and dean/delegate. Once approval is received at the department level, please submit the completed RWA Assessment tool to Patti Evaristo, Director HR, Faculty of Health Sciences for Dean’s approval.  

Please contact your HR Advisor, Kristy Lodewyks or Greg Rochefort or HR Director, Patti Evaristo or Heather Kennedy, if you have questions about the Remote Work Arrangement Pilot Program.

Winter Term Classes 2022

Queen’s University has announced it is suspending mandatory vaccination and masking measures as of May 1, 2022. At that date, the university’s vaccination and masking requirement will be suspended, at which point most students, faculty, and staff will no longer be required to provide proof that they are fully vaccinated to participate in in-person university activities.

Spring Term Classes, 2022

Most students looking to register for classes in the summer term with in-person components will now be able to do so, regardless of their vaccination status.

IT Return to Campus Appointment (Virtual) 

Each staff member must book a virtual appointment with the FHS IT team. This can be booked anytime in advance of your return to working on campus. The FHS IT team will use this appointment to collect information about the computer that you will be using back on campus, ensuring it has all the latest software and security installed and identifying any additional hardware needed to ensure your device works properly on campus.

Book now

Who to contact

Staff and Faculty who have questions should reach out to their manager.

Any other questions can be directed to fhscomms@queensu.ca.

Information for FHS Students

Mandatory Vaccination & Mask Policy

Until the end of May 2022, all students, staff, faculty, and visitors are required to wear an ASTM F2100 Level 2 medical-grade mask indoors on campus including research labs and in clinical settings.

Proof of vaccination is required until further notice, for:

  • All students, staff, and faculty in workplaces, including hospitals, where patient care is provided
  • All students, staff and faculty who provide or supervise the provision of care as part of their work duties or educational requirements

Travel Policy

Please note the following messages do not apply to postgraduate medical trainees.  

Students who leave the KFL&A region and will be participating in on-campus activities must follow protocols identified by their programs.  

Students who have left the region and will be returning directly to non-campus activities in hospital or clinical settings are governed by the guidelines of the institutions within which they are working.  

International Travel  

Students travelling internationally are required to follow the Government of Canada’s directives for mandatory quarantine.  The university’s policy on international travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.

Domestic Travel  

The university’s policy on domestic travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.  

 

Daily Active Screening

Until May 1, 2022, all FHS faculty, staff, students, and visitors must download the university’s SeQure App and complete a short COVID-19 assessment questionnaire before coming to campus buildings. The app will advise whether you can proceed with your visit. This app questionnaire should be completed before any trips to indoor campus spaces.

 After May 1, the SeQure app daily screening will no longer need to be completed before attending in-person university activities.

Winter Term Classes 2022

Queen’s University has announced it is suspending mandatory vaccination and masking measures as of May 1, 2022. At that date, the university’s vaccination and masking requirement will be suspended, at which point most students, faculty, and staff will no longer be required to provide proof that they are fully vaccinated to participate in in-person university activities.

Spring Term Classes, 2022

Most students looking to register for classes in the summer term with in-person components will now be able to do so, regardless of their vaccination status.

Masks (until the end of May 2022)

Queen’s University has announced it is extending on-campus masking to the end of May 2022

Until May 1, all students, staff, faculty, and visitors are required to wear an ASTM F2100 Level 2 medical-grade mask indoors on campus. Students attending in-person activities on-campus are eligible to receive ASTM F2100 Level 2 medical-grade masks from the university.

Information regarding distribution locations and times will be communicated by your program or school in the near future. Further details on mask requirements are available in the university’s COVID-19 mask requirements.

Who to contact

Please contact the head of your program with any further questions.

Any other questions can be directed to fhscomms@queensu.ca

Research Protocol

Information related to research

On-campus research activities at Queen’s Health Sciences have resumed to pre-pandemic activities and capacity, following the University and Public Health guidelines on masking, physical distancing, vaccination and health reporting.  Faculty, staff and trainees accessing hospital facilities are additionally required to adhere to the guidelines, policies and procedures of the institution which they are attending, which may include restrictions for on-site human-participation research. 

Most Winter 2022 academic activities were transitioned to remote delivery until February 28, 2022 – with some notable Queen’s Health Sciences exceptions outlined below in Q2. The academic term will remain as scheduled with classes starting January 10, 2022.

QHS will limit in-person delivery to clinical training (placements, skills labs and small group teaching that supports health-related programs), research (details below) and some graduate activities.   

Each program will develop a revised academic plan, including specific guidelines and requirements. Students should follow the instructions provided by their program and contact them directly with questions.  

Queen’s University has announced it is extending masking measures till the end of May 2022.

Masks: Until the end of May 2022, medical grade masks will be required in all QHS buildings and research labs, as well as in clinical settings. Masks will be provided by the faculty on an as-needed basis.  

Proof of vaccination is required until further notice, for:

  • All students, staff, and faculty in workplaces, including hospitals, where patient care is provided
  • All students, staff and faculty who provide or supervise the provision of care as part of their work duties or educational requirements

All students, faculty, and staff are strongly encouraged to obtain their 3rd dose of the COVID vaccine as soon as possible. Starting Monday, December 20, eligibility in Ontario expanded to those aged 18 and over, 84 days after the 2nd dose. (Vaccine booking sites: OntarioKFLAPH)  

Queen’s University has announced it is suspending mandatory vaccination as of May 1, 2022. At that date, the university’s vaccination and masking requirement will be suspended, at which point most students, faculty, and staff will no longer be required to provide proof that they are fully vaccinated to participate in in-person university activities.

If the situation changes, Queen’s may bring back vaccination and/or masking requirements on short notice. If government mandates or Public Health Instructions re-instate masking and/or vaccination requirements at any time after May 1, Queen’s will, of course, comply with any such mandates and implement appropriate processes to do so. 

If the university does need to reinstate its proof of vaccination requirement, students, faculty, and staff who are not fully vaccinated in accordance with the definition that is applicable at the time could find their in-person activities interrupted and/or may not be able to get necessary vaccinations in time to be able to return to campus. This may impact eligibility to remain in classes, employment status, eligibility to remain in residence, and access to on-campus resources or facilities. We strongly recommend maintaining up to date vaccination status to reduce the risk of interruption to your studies or work.

For information on research related travel, please visit the VP Research COVID website and use the field request form, to have your travel request assessed.

On-campus research activities at Queen’s Health Sciences have resumed to pre-pandemic activities and capacity, following the University and Public Health guidelines on masking, physical distancing, vaccination and health reporting.  Faculty, staff and trainees accessing hospital facilities are additionally required to adhere to the guidelines, policies and procedures of the hospital(s) which they are attending, which may include restrictions for on-site human-participation research. 

 

Public health requirements regarding travel, testing and isolation may continue to change. International travel has the potential to prevent you from participating in work. Currently, you must be prepared for the need to isolate on return from international travel while awaiting PCR results, and for the potential need to quarantine. If you choose to travel internationally, you must be prepared for a possible need to isolate on return. It is your responsibility to ensure that you can conduct your work as expected and make travel decisions accordingly.

Please consult with your manager to identify the best location to do your work. If operationally feasible, some may prefer to work remotely. In instances where a safety plan is in place, some may prefer to continue to work in the office.

For those continuing to work on campus, daily active screening using the SeQure App is a requirement when accessing any Queen’s buildings.

Until the end of May 2022, medical grade masks will be required in all QHS buildings and research labs, as well as in clinical settings. Masks will be provided by the faculty on an as-needed basis. 

Please visit this Public Health page for recommendations on types of masks to wear in a general community setting: https://www.canada.ca/en/public-health/services/diseases/2019-novel-coronavirus-infection/prevention-risks/about-non-medical-masks-face-coverings.html

New isolation requirements 

  • If you have any of the symptoms listed below, you must self-isolate. If you are fully vaccinated (2 doses), you should self-isolate for at least 5 days from symptom onset AND until your symptoms have been improving for 24 hours (or 48 hours if gastrointestinal symptoms), whichever is longer in duration.  
  • If you are not fully vaccinated or you are immunocompromised, you should self-isolate for 10 days from symptom onset AND until your symptoms have been improving for 24 hours (or 48 hours if gastrointestinal symptoms). 
  • Roommates/household members of individuals who are required to self-isolate, regardless of vaccination status, should also self-isolate for the same duration of time. Testing is not required for individuals who are isolating. 

Symptoms include:  

  • Fever and/or chills; OR  
  • Cough; OR  
  • Shortness of breath; OR  
  • Decrease or loss of taste or smell; OR  
  • Two or more of:  
  • runny nose/nasal congestion  
  • headache  
  • extreme fatigue  
  • sore throat  
  • muscle aches/joint pain  
  • gastrointestinal symptoms (i.e. vomiting or diarrhea) 

Individuals who have tested positive on a COVID-19 test (PCR, rapid molecular, or rapid antigen) should self-isolate immediately, following the isolation requirements outlined above. Note that once the isolation period is completed and symptoms are improving, a subsequent negative test is NOT required. 

Learners who test positive should notify their respective program office.