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Our Safe Return to Campus

Looking forward to our safe return to campus

Update - Dec 16 , 2021

Queen’s transitions to remote delivery for January-February 2022

This measure will help support the health and safety of the Queen’s and Kingston communities. Read the update » | View all updates »

Information for managers

Mandatory Vaccination Policy

All students, staff and faculty are required to complete the vaccination status declaration form to disclose their current vaccination status as soon as possible.  Learn more »

Managers are responsible for confirming that employees attending campus and using university facilities are permitted to do so. To date, this has involved ensuring employees complete the self-assessment form through the SeQure App and confirming that such employees have received a “Green” badge. With the introduction of mandatory vaccinations, managers must also ensure employees have completed the vaccination status declaration form, and that they are permitted to attend campus and university facilities. This means that managers must ensure employees are approved based on both their vaccination status declaration form and their SeQure App self-assessment.

To support managers with this process, Human Resources has launched the Employee Campus Clearance Dashboard. Managers can log in to the dashboard, enabling them to confirm that employees who report to them are permitted to be on campus and use university facilities. The dashboard will indicate if an employee is approved for campus, approved for campus with additional procedures, not approved for campus, or if they have not completed their declaration form.

More information about the dashboard is available on the Human Resources website. Managers are expected to check the dashboard daily to ensure employees on campus are following all health and safety protocols in place, including completion and submission of their vaccination status declaration form, and completing the daily SeQure App self-assessment.

Daily Active Screening

As of September 1st, all FHS faculty, staff, students, and visitors must download the university’s SeQure App and complete a short COVID-19 assessment questionnaire before coming to campus buildings. The app will advise whether you can proceed with your visit. This app questionnaire should be completed before any trips to indoor campus spaces.

Managers can view if direct reports have complete the daily screening by login into PowerBI here.

Meeting and Events Protocol

Given the rise in cases in Kingston, all meetings must be distanced, individuals must remain masked and no food or drink is permitted. More information including up to date protocols can be found here.

Masks

As of Monday December 20th, medical grade masks will be required in all QHS buildings and research labs, as well as in clinical settings. Masks will be provided by the faculty on an as-needed basis. 

  • Research labs in Botterell Hall and Richardson Labs can request their supply of masks from Xiaohu Yan: yanx@queensu.ca (x78265)  
  • All other areas requiring a supply please contact Christine Irving: christine.irving@queensu.ca  

FHS Safety Plans

All administrative units are required to complete a safety plan.  Please note these plans do not apply to teaching or research space.

Directions: Preparation, Approval and Submission of Safety Plans

  1. Prepare Your Plan

Use the word document template to prepare your unit’s draft safety plan in collaboration with your team

  1. Submit draft for FHS approval

Submit your unit’s draft safety plan to Christine Irving (Christine.irving@queensu.ca).. Please allow 48 hours for review and approval.

  1. Submit approved safety plan online (“Step 2”)
  1. Enter your approved plan into the online template - “Step 2 (Mandatory): Submit Online”
  2. In the Additional Recipient (Optional) section of the online form add

Name: Christine Irving

Role: Director of Operations, FHS
Email: Christine.irving@queensu.ca

Health & Safety Inspections and Reporting

Managers should ensure that any weekly, monthly or annual Health and Safety inspections and reporting that may have been missed due to the pandemic be completed in a timely manner.

Travel Policy

International Travel  

Staff and faculty travelling internationally are required to follow the Government of Canada’s directives for mandatory quarantine.  The university’s policy on international travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.

Public health requirements regarding travel, testing and isolation may continue to change. International travel has the potential to prevent you from participating in work. Currently, you must be prepared for the need to isolate on return from international travel while awaiting PCR results, and for the potential need to quarantine. If you choose to travel internationally, you must be prepared for a possible need to isolate on return. It is your responsibility to ensure that you can conduct your work as expected and make travel decisions accordingly. 

Domestic Travel  

The university’s policy on domestic travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.  

HR Resources

Human Resources has developed tools and resources to assist you and your team during the Return to Campus transition period. These resources are available on the HR website.

The following resources below will be particularly helpful for managers as they develop their Return to Campus plans:

Guide to Gradual Return to Campus

The guide to gradual return to campus and the associated decision tree are designed to assist leaders in developing a gradual return to campus plan for employees through effective preparation for both the workforce and the workplace.

Learning and Development Sessions

Asynchronous virtual learnings sessions have been developed to support managers through the return to campus transition. The first session, Change Management is live and should be complete by managers prior to the other sessions.

In the fall, the focus will turn to the support of individual teams as they return to campus.  Online workshops (in-person when allowed) will be offered and can be scheduled directly with the Organizational Development and Learning team.

Remote Work Arrangements

As a manager, you may be approached by your employees about the possibility of a remote work arrangement. Remote work arrangements are supported by the University, where operationally feasible.

We encourage you to review the Remote Work Arrangements resources including the:

  • Guide to Approval and Implementation of a Remote Work Arrangement.
  • Remote Work Arrangement Procedure.
  • Remote Work Arrangement Checklist for Managers.
  • Return to Campus Decision Tree.

These resources detail the important steps to take should an employee request a remote work arrangement.

FHS RWA Approval Process

Remote Work arrangements require the approval of the manager, department head and dean/delegate. Once approval is received at the department level, please submit the completed RWA Assessment tool to Patti Evaristo, Director HR, Faculty of Health Sciences for Dean’s approval.  

Please contact your HR Advisor, Kristy Lodewyks or Greg Rochefort or HR Director, Patti Evaristo or Heather Kennedy, if you have questions about the Remote Work Arrangement Pilot Program.

Information for Faculty & Staff

Faculty & Staff return to campus checklist

  1. Complete the vaccination status declaration form to disclose your current vaccination status
  2. Review your unit’s safety plan prior to returning to the office
  3. Book your IT Return to Campus Appointment (Virtual)
  4. Test out your office equipment – print, fax, scan, phone, etc.
  5. Update your voicemail and email signature line
  6. Consider transportation to and from campus – link parking, public transport, secure bike storage
  7. Check out the HR Website Resources including Employee Wellness and Support

Mandatory Vaccination Policy

All students, staff and faculty are required to complete the vaccination status declaration form to disclose their current vaccination status as soon as possible.  Learn more »

Winter Term Classes 2022

Queen’s University has announced it will be transitioning most Winter 2022 academic activities to remote delivery until February 28, 2022 – with some notable Queen’s Health Sciences exceptions outlined below. The academic term will remain as scheduled with classes starting January 10, 2022. 

Here are some key details specific to QHS: 

Educational programs  

  • QHS will limit in-person delivery to clinical training (placements, skills labs and small group teaching that supports health-related programs), research (details below) and some graduate activities.  
  • Each program will develop a revised academic plan, including specific guidelines and requirements. Students should follow the instructions provided by their program and contact them directly with questions. 

Travel Policy

International Travel  

Staff and faculty travelling internationally are required to follow the Government of Canada’s directives for mandatory quarantine.  The university’s policy on international travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.

Public health requirements regarding travel, testing and isolation may continue to change. International travel has the potential to prevent you from participating in work. Currently, you must be prepared for the need to isolate on return from international travel while awaiting PCR results, and for the potential need to quarantine. If you choose to travel internationally, you must be prepared for a possible need to isolate on return. It is your responsibility to ensure that you can conduct your work as expected and make travel decisions accordingly. 

Domestic Travel  

The university’s policy on domestic travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.  

HR Resources

Human Resources has developed tools and resources to assist employee through the Return to Campus transition period. These resources are available on the HR website.

Please contact your HR Advisor, Kristy Lodewyks or Greg Rochefort or HR Director, Patti Evaristo or Heather Kennedy, if you have questions or concerns about the Return to Campus process.

IT Return to Campus Appointment (Virtual) 

Each staff member must book a virtual appointment with the FHS IT team. This can be booked anytime in advance of your return to working on campus. The FHS IT team will use this appointment to collect information about the computer that you will be using back on campus, ensuring it has all the latest software and security installed and identifying any additional hardware needed to ensure your device works properly on campus.

Book now

Daily Active Screening

As of September 1st, all FHS faculty, staff, students, and visitors must download the university’s SeQure App and complete a short COVID-19 assessment questionnaire before coming to campus buildings. The app will advise whether you can proceed with your visit. This app questionnaire should be completed before any trips to indoor campus spaces.

Masks

As of Monday December 20th, medical grade masks will be required in all QHS buildings and research labs, as well as in clinical settings. Masks will be provided by the faculty on an as-needed basis. 

  • Research labs in Botterell Hall and Richardson Labs can request their supply of masks from Xiaohu Yan: yanx@queensu.ca (x78265)  
  • All other areas requiring a supply please contact Christine Irving: christine.irving@queensu.ca  

Given the rise in cases in Kingston, all meetings must be distanced, individuals must remain masked and no food or drink is permitted. More information including up to date protocols can be found here.

Who to contact

Staff and Faculty who have questions should reach out to their manager.

Any other questions can be directed to fhscomms@queensu.ca.

Information for FHS Students

Mandatory Vaccination Policy

All students, staff and faculty are required to complete the vaccination status declaration form to disclose their current vaccination status as soon as possible.  Learn more »

Travel Policy

Please note the following messages do not apply to postgraduate medical trainees.  

Students who leave the KFL&A region and will be participating in on-campus activities must follow protocols identified by their programs.  

Students who have left the region and will be returning directly to non-campus activities in hospital or clinical settings are governed by the guidelines of the institutions within which they are working.  

International Travel  

Students travelling internationally are required to follow the Government of Canada’s directives for mandatory quarantine.  The university’s policy on international travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.

Domestic Travel  

The university’s policy on domestic travel can be found here. For information the Quarantine Act and travel advisories related to COVID-19 please visit the KFL&A Public Health website.  

 

Daily Active Screening

As of September 1st, all FHS faculty, staff, students, and visitors must download the university’s SeQure App and complete a short COVID-19 assessment questionnaire before coming to campus buildings. The app will advise whether you can proceed with your visit. This app questionnaire should be completed before any trips to indoor campus spaces.

 

Winter Term Classes 2022

Queen’s University has announced it will be transitioning most Winter 2022 academic activities to remote delivery until February 28, 2022 – with some notable Queen’s Health Sciences exceptions outlined below. The academic term will remain as scheduled with classes starting January 10, 2022. 

Here are some key details specific to QHS: 

Educational programs  

  • QHS will limit in-person delivery to clinical training (placements, skills labs and small group teaching that supports health-related programs), research (details below) and some graduate activities.  
  • Each program will develop a revised academic plan, including specific guidelines and requirements. Students should follow the instructions provided by their program and contact them directly with questi

Masks

As of Monday December 20th, medical grade masks will be required in all QHS buildings and research labs, as well as in clinical settings. Masks will be provided by the faculty on an as-needed basis. 

  • Research labs in Botterell Hall and Richardson Labs can request their supply of masks from Xiaohu Yan: yanx@queensu.ca (x78265)  
  • All other areas requiring a supply please contact Christine Irving: christine.irving@queensu.ca  

Who to contact

Please contact the head of your program with any further questions.

Any other questions can be directed to fhscomms@queensu.ca

Research Protocol

Information related to research

Mandatory Vaccination Policy

All students, staff and faculty are required to complete the vaccination status declaration form to disclose their current vaccination status as soon as possible.  Learn more »

Mask

As of Monday December 20th, medical grade masks will be required in all QHS buildings and research labs, as well as in clinical settings. Masks will be provided by the faculty on an as-needed basis. 

  • Research labs in Botterell Hall and Richardson Labs can request their supply of masks from Xiaohu Yan: yanx@queensu.ca (x78265)  
  • All other areas requiring a supply please contact Christine Irving: christine.irving@queensu.ca  

Individuals are required to wear a face covering while indoors on campus.  Read the university’s full face covering policy here.

Laboratory Research

As of September 1st, all FHS faculty, staff, students, and visitors must download the university’s SeQure App and complete a short COVID-19 assessment questionnaire before coming to campus buildings. The app will advise whether you can proceed with your visit. This app questionnaire should be completed before any trips to indoor campus spaces.

  • Approved on-campus research will continue in the Winter 2022 Term; however, individuals who can conduct research remotely are strongly encouraged to do so. Anyone conducting research on-campus must use the SeQure app and wear medical grade masks. 
  • Graduate students and fellows will be prioritized for research lab space.  
  • More information is available in the latest information from the Vice-Principal (Research) website

Please contact Gladys Smith in the FHS Research Office if you require further information on the opening or increasing capacity of laboratory research. Ph: 613.533-6627 | email: Gladys.Smith@queensu.ca

Human Participant Research

  • @ Queens: On-site human participant research involving in-person interactions should be postponed or undertaken virtually, where possible.
  • @ KHSC: On-site human participant research studies associated with clinical care can continue. However, those studies not linked to clinical care that require attendance on-site at the KGH-site or HDH-site should be paused. Those studies that can continue virtually are not impacted. There is an appreciation that the timing of this pause may come at a critical juncture in these latter studies. For these particular cases, please contact Lisa McAvoy (lisa.mcavoy@kingstonhsc.ca) at the KGHRI with details.
  • @ Providence Care: On-site human participant research studies associated with clinical care can continue. However, those studies not linked to clinical care that require attendance on-site at Providence Care should be paused. Those studies that can continue virtually are not impacted. There is an appreciation that the timing of this pause may come at a critical juncture in these latter studies. For these particular cases, please contact Allison Philpot (philpota@providencecare.ca) at PCH with details.
  • Please be sure to pay regular attention to PPE guidelines at each of the organizations, specifically changes to mask mandates

Due to rising COVID-19 cases, Queen’s University has announced it will be transitioning most Winter 2022 academic activities to remote delivery until February 28, 2022 – with some notable Queen’s Health Sciences exceptions outlined below in Q2. The academic term will remain as scheduled with classes starting January 10, 2022.

QHS will limit in-person delivery to clinical training (placements, skills labs and small group teaching that supports health-related programs), research (details below) and some graduate activities.   

Each program will develop a revised academic plan, including specific guidelines and requirements. Students should follow the instructions provided by their program and contact them directly with questions.  

QHS buildings are currently limited to activities such as approved research operations and simulation activities. This restriction will remain in place until February 28, 2022.  

Masks: As of Monday December 20th, medical grade masks will be required in all QHS buildings and research labs, as well as in clinical settings. Masks will be provided by the faculty on an as-needed basis.  

All students, faculty, and staff are strongly encouraged to obtain their 3rd dose of the COVID vaccine as soon as possible. Starting Monday, December 20, eligibility in Ontario expands to those aged 18 and over, 84 days after the 2nd dose. (Vaccine booking sites: OntarioKFLAPH)  

For information on research related travel, please visit the VP Research COVID website and use the field request form, to have your travel request assessed.

Approved on-campus research will continue; although, research spaces are restricted to 50% of their usual capacity and individuals who can conduct research remotely are strongly encouraged to do so. Anyone conducting research on-campus must use the SeQure app and wear medical grade masks.  

Graduate students and fellows will be prioritized for research lab space.   

More information is available in the latest message from the Vice-Principal (Research) website

Public health requirements regarding travel, testing and isolation may continue to change. International travel has the potential to prevent you from participating in work. Currently, you must be prepared for the need to isolate on return from international travel while awaiting PCR results, and for the potential need to quarantine. If you choose to travel internationally, you must be prepared for a possible need to isolate on return. It is your responsibility to ensure that you can conduct your work as expected and make travel decisions accordingly.

Please consult with your manager to identify the best location to do your work. If operationally feasible, some may prefer to work remotely. In instances where a safety plan is in place, some may prefer to continue to work in the office.

For those continuing to work on campus, daily active screening using the SeQure App is a requirement when accessing any Queen’s buildings.

As of Monday December 20th, medical grade masks will be required in all QHS buildings and research labs, as well as in clinical settings. Masks will be provided by the faculty on an as-needed basis. 

Please visit this Public Health page for recommendations on types of masks to wear in a general community setting: https://www.canada.ca/en/public-health/services/diseases/2019-novel-coronavirus-infection/prevention-risks/about-non-medical-masks-face-coverings.html

New isolation requirements 

  • If you have any of the symptoms listed below, you must self-isolate. If you are fully vaccinated (2 doses), you should self-isolate for at least 5 days from symptom onset AND until your symptoms have been improving for 24 hours (or 48 hours if gastrointestinal symptoms), whichever is longer in duration.  
  • If you are not fully vaccinated or you are immunocompromised, you should self-isolate for 10 days from symptom onset AND until your symptoms have been improving for 24 hours (or 48 hours if gastrointestinal symptoms). 
  • Roommates/household members of individuals who are required to self-isolate, regardless of vaccination status, should also self-isolate for the same duration of time. Testing is not required for individuals who are isolating. 

Symptoms include:  

  • Fever and/or chills; OR  
  • Cough; OR  
  • Shortness of breath; OR  
  • Decrease or loss of taste or smell; OR  
  • Two or more of:  
  • runny nose/nasal congestion  
  • headache  
  • extreme fatigue  
  • sore throat  
  • muscle aches/joint pain  
  • gastrointestinal symptoms (i.e. vomiting or diarrhea) 

Individuals who have tested positive on a COVID-19 test (PCR, rapid molecular, or rapid antigen) should self-isolate immediately, following the isolation requirements outlined above. Note that once the isolation period is completed and symptoms are improving, a subsequent negative test is NOT required. 

Learners who test positive should notify their respective program office.